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how to write a status update email sample

Here are our tips, along with two of our favorite sample emails on how to ask. Highlight anything needs attention in red as people who just skim the email will be attracted to the items marked in red or some other color. The production of the Harper line of t-shirts is proceeding ahead of schedule, and factory efficiency is greatly improved. Status reports can be either – exported to files and printed, or sent by email; – shared with the manager online (in real time); – optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings. For example, let’s say you’re reporting t… An average worker sends and receives dozens of daily E-mails, and this has become one of the main communication sources in our lives. Begin by downloading the template for free from this page then save it to the computer. 2. Use bullet points to make your content more readable. Plus, you’ll get ready-made content to add with one click. Thank your client—finish off your email with a … Who knows, maybe in the near future I’ll be back out running … In this article, we share tips for writing a follow-up email, make recommendations for when you should follow-up and include sample emails and a template to make it easier to craft your own. Other updates are general updates like team events or upcoming leaves. Most of the tools actively point out the errors as you type. Minahil Qasim FAST. Status inquiry letter sample Oxford LTD wants to do business with your company named Planet Ltd. and they have mentioned the name of Mc-Hill as a referee. Project Status Update Email Sample : Templates and Examples. Sample letter to embassy for visa application follow up. Send the email either at end of the day or start of the day as people can arrange their priorities as needed. Its primary purpose is to summarize and highlight recent successes as well as chart the course for the business going forward. Try and keep this to 3 to 4 bullet points. Take regular feedback from the team and others to make your status updates readable. Part 4. It’s fast and easy to use. Mention the project or product you’re inquiring information about. Here are some tips on how to make your emails effective. Add Context. Always include a progress indicator for tasks. Emails have become the official medium of communication in today's world. Try and logically divide the email into smaller section and have a bold. Many times this hurts other people and you will feel bad about it later. Greetings Using customer service email templates. It happens several times during the job search: You find a job posting that sounds ideal and already you envision yourself in the position. Open the report with an executive summary to provide the most important information at a glance. See 20+ resume templates and create your resume here. Work through the steps above to write a follow-up email that has an objective, provides context, has a purpose, and a strong subject line (if you choose to add one). Requesting a status update allows you to quickly send a pre-written status request to the task’s assignees (or any other user you would like to request a status update from). Amazing, you covered it all in one page.. Ask anyone who sits at a desk for 9 hours a day, and they will tell you that their E-mail (Electronic Mail) app is probably the one they use the most throughout the day. An E-mail isn’t an IM (Instant Message)! An email with spelling errors and grammatical mistakes creates a very sloppy image of the writer. You request Mc-Hill to provide credit information regarding Oxford Ltd. by writing a letter. You can type the email and keep it in your inbox for some time. Before we start looking into the samples let's understand some advantages of using project status update using email. Sign up now. I wanted to update you about…. And, in some cases inform the team certain items are in scope for the project. This kind of update is suitable for managers and the project team as it contains task details. Status Report. Often the email status report will contain items which are due, so it also acts as a reminder to the team. Ex: you bought a new photocopy machine for the office and need to write an email to instruct your employees how to use it. If you have a due date, be sure to mention that date. The final approval of the status update E-mail to the customer should be the key stakeholder of the project. Project Status reports are generally sent once a week. Helps in building confidence with senior management as they can see, Because the updates are more frequent the team and stakeholders will be aware of issues and project status on a daily basis. We will look at two samples or examples - first, a brief email about the task status and issues encountered. If there’s any further information that’s needed to help the vendor out, mention that here. Email sample 3: A complaint Email sample 4: A response to a query/complaint Email sample 5: An announcement or statement; It is extremely necessary to know how to write a formal email when you begin your professional career. Include a picture or snapshot when possible, 10. Review email with your managers before making a commitment, 11. Quick and easy to draft so can be sent in few minutes. Here’s a sample background check update email to send to candidates: Subject line: Update on your background check for [Company_name] / Update for the [job title] position at [Company_name] Dear / Hi [Candidate’s name], I hope all is well with you. This trick is very to use full when conveying some bad news or sudden changes. I generally send it twice a week initially and the project gets closer to the delivery date I increase the frequency to daily. Yet at the same time, publishing status updates can’t be the sole privilege of the micromanaging perfectionist CEO (just an example, you understand). You can try over phone or email. The task update should be for providing details about the project tasks and their status. How to Write a Letter Checking the Status of a Job. How to Write an Email to a College Admissions Office: The Ultimate Sample There are many reasons to email an admissions officer. As you know the launch is in exactly three weeks from today and I would appreciate it if you could give me a status update in the next week at my phone: 192-392-2018. Limit the content to a minimum as possible. O pen a task, click the task’s menu button, and click “Request status update”. If you’re just providing information and don’t need a response, write “No response needed” at the end of the email. I’m writing to let you know about order number…. Update Letter Sample. The letter should be … Use this format if the end date is not critical or blocking anything. Always Use Bullet Points in the email content, 5. Sample follow-up email better than 9 out of 10 other ones. If your qualifications are perfect, you could get invited to an interview, which simply compounds your interest in the job. It can be % complete and effort remaining. To give a proper idea about the status inquiry letter we provide here a status inquiry letter sample. Sending an Email Follow-Up Message . If you believe that this will help you at your place of employment, leave us a comment below and … Whereas email might work well, especially if your recruiting contact is traveling is difficult to get a hold of over the phone. Higher possibility that everyone will read their emails and easy for everyone to respond to emails. Sample letter for visa status. Status Update Email Template: A brief update, 3. Oxford LTD wants to do business with your company named Planet Ltd. and they have mentioned the name of Mc-Hill as a referee. Dear Friends, I sometimes do this and keep my emails for a few hours. Find out what smaller things must be done to achieve the ultimate goal. A status report is a report that keeps the client, the boss, and the project manager to be updated of the progress and status of any project plan. This is a good way to get ongoing updates about a project and to find out when a completion date may be near. I use pictures or table when I am sending information about project overlaps and its impacts. If after all this effort nobody reads your updates then it's better to not send it !!! Read your email Once... Twice... Thrice before sending. Proofread your email—few things break trust as fast as a typo. The problem with repeating the “We’re working on it.” status update several times in a row is that doubt starts to creep in. Vagueness is the enemy of a great status update. Letter regarding visa delay. Additional Sources timely updates (we’ll discuss how often you should be doing them later) on the progress of your projects Your manager wants to know that the project will be completed on time, and ideally under budget. I’ve split writing a follow-up email into five sections. The key highlights should cover the key updates only. Why should you use emails to send status updates? I need this loan amount as soon as possible, so I would really appreciate if you take fast action on my application. This will ensure the hiring manager knows exactly what the email is regarding before opening it. Maintain the frequency of the email updates. Either way, you’ve been wasting precious time. Dear Anthony, I’m recovering fairly quickly and getting back on my feet. I have submitted a paper on January 10th and the status remains “Editor assigned” for almost 2 months. Hope you to hear from you soon. If the CEO wants to review and approve all status updates and isn’t available, customers won’t be kept up-to-date. 2. Reviewing follow-up email examples can help you more easily create your own follow-up message. Dear Mark, Hey Mark, it’s been a couple of months and I was hoping to get a status update on the website and just how functional it is so far. This kind of update is suitable for senior management or high-level executives. If you need a sample template file to download for your status report, it's better to focus on the weekly review process. Good writing is actually hard, and it matters a lot for status updates! How To Use the Project Status Update Email Template. Sample follow up letter for visa application status. 4. The E-mail itself should follow the basic writing structure rules: Paragraphs, bullets, punctuation, etc. The email update is divided into two sections -. Sometimes it is easier to explain with a picture than just words. We were able to come up with an innovative solution which tested well in the QA environment, and we believe that this will be acceptable by the customer (according to their technical specs). If you want your report to have maximumimpact, you need to understand your audience and what their priorities are.This can help you avoid the common “laundry list” mistake, which we’ll cover inthe next section, and instead focus on the things that are interesting andrelevant to your intended reader. Progress reports are one of the best management tools you can use to kickstart your company’s productivity. The questions @StephanBranczyk mentions are important. A heads up before sending any controversial email, 6. Clearly, state all the assumptions under a single heading like ". The outlook status update templates are free to download & help you communicate the project status and make the project team and stakeholders aware of the status. The “CC” (Carbon Copy) field should contain addresses which don’t need to perform any tasks or answer any questions as a result of the E-mail. March 2018 Harper T-Shirt Production Status Report Summary. Gather budget and scheduling information. If you're sending your follow-up message via email, list your name and the title of the job you applied for in the subject of the message. To help you, I’ve included examples of what you might say in each section – the idea being that you can then link everything together into a custom follow-up template. Using “we” implies you are writing as a company, but are open and friendly. This should be a very short letter with only a few sentences, to get a simple answer. We need to give each other new information every day, and sending mail is one in 1 a million ways (Photo by rawpixel.com from Pexels) Format of a giving information email 1. Product update emails are one example where content and product teams must harmonize for a successful outcome. I want to make an inquiry now, so could you show me an example of a polite inquiry email in English. You request Mc-Hill to provide credit information regarding Oxford Ltd. by writing a letter. Thanks & Regards, Mary Jones. This blog discusses the format of a formal email, along with formal email samples. If you’ve caught yourself giving an update that sounds something like, “We’re making good progress on project X”, then you’re veered into the land of the vague. This is especially true when you publishing project plans or key project dates. Here are five email templates that you can use to follow up on action items (hopefully, without seeming like a jerk): The Target Date Update. A courtesy email to remind them of your status is always the way forward, an email can better convey your graciousness and intimate them about your job application. This is the most basic requirement of a professional email. I understand that the About Me page is done but I’d like to get some status updates on the rest of the site project and know when it will be ready for launch. This sample letter below is a typical general letter to all staff. Use a clear subject line The subject line for your email should include the title of the job for which you're applying as well as your name. Hope you to hear from you soon. Additional Sources. If you have a due date, be sure to mention that date. 1. … If there’s any further information that’s needed to help the vendor out, mention that here. Use inbuilt tools for spelling and grammar. Maybe you’ve been copying and pasting the same text every day. When you have an ongoing project or you have something that’s currently being worked on, you can send a status update request letter to find out where the project stands. Include everything your client needs to know in the email. Status update request - Sample. This report is very crucial in business report as its purpose is to communicate effectively and efficiently the condition of the project at regular intervals to the project stakeholder and clients. Very handy.. God Bless you.. The following E-mail and template should be sent to the managers if an update is available, without a specific request by the manager! Most people skim the subjects while deciding which E-mail they should open first, and this will help them decide to open your E-mail first. Thanks & Regards, Mary Jones. I do this for important emails and not all of them. Provides a mechanism of reminding the key dates and. To write a status report, write a clear heading that includes the name of the project and the dates the report covers. The template should only contain the open tasks and the ones which were completed since the last status E-mail was sent. Ph. If there’s a date which you would like to see a status report, include that here as well. This methodology clarifies most issues when writing a proper status report. I need this loan amount as soon as possible, so I would really appreciate if you take fast action on my application. So, if you send every two days then make sure that you send it after every two days. The first time you set up the email template or format it may take time but after that, it should take only a few minutes for every update. Please use this address to email me from now on and get in touch whenever you want. Most apps allow an automatic signature with every E-mail sent. It is always good to talk to the person before sending a controversial or surprising email. I would request a fast application status update by your staff. Please see the updated status of the task below. We spend a lot of time reading and writing emails. And as mentioned, I heard back from every hiring manager I sent a variation of this template to. But it also showed genuine interest in the actual company I was applying to work for, not just requesting an update for the sake of one. Yes. When sending an email to which you need a response make sure you give an accurate date and time by which you need a response. Your contact information should be listed in your signature. End the E-mail with your signature, which should include your full name, job title, phone number, and E-mail address. Sign up now. The project looks good, and we are confident that we will complete it on time. You should be specific and discuss only the key points rather than giving a detailed update. The “Subject” field of the E-mail must never be empty, and should succinctly summarize the E-mails’ purpose. If you have any updates or comments, please send them by COB today (06-Aug), otherwise, I will send it to the customer by COB tomorrow (07-Aug). Hey Bob, Just wanted to check in on the action items that you took on last week during the Project X status update. Always avoid sending emails when you are angry or annoyed with something. I have some information for you about…. Since managers’ are often required to represent their subordinates, they must be kept up-to-date regarding the open tasks which they are handling at any given moment. In order to facilitate this process, a periodic E-mail with a template should be sent out to the contributing team-members for them to fill in. Part 4. How to write this letter: 1: Briefly explain your reason for writing the letter. When making a commitment on a date or some other important aspect it is a good idea to review the email with your manager before sending it. 1. They are generally the FYI (For Your Information) audience of the E-mail. Then, break the rest of the report into sections to allow for easier reading. We’re contacting you regarding your order number …. In this post, we’ll break down the elements of a great product update email and offer some examples you can use as inspiration in your own marketing. Second, an email with the status and task tracking information for the team. Generally, with a, Provides some flexibility when compared to a. Here is an example of an email … Add the dates for the current report week. The key highlights section should have the key highlights about the project update. How to wrIte a Monthly Progress Report (+ Free Templates) Keeping stakeholders engaged is easily done through monthly reports. With most projects, the budget and schedule are the most important part of a status report. It is no surprise that many of the status updates for a project are done via E-mails, either internal or external. Download Sample … You should always read your emails before hitting the send button. In order to focus the target audience on what’s important for the project, the use of templates is common throughout the projects’ lifecycle. The “To” field should contain only addresses which have a task, need to answer a question or are the main receivers of the message in the E-mail. [1] X Research source The overall information for the project will likely be broad. Example if task remains at 60% for a few days people will know that the task is not moving. People tend to ignore large paragraphs and just skim the email because of the larger volumes of emails. Next, determine the best point in time to send the email so your recipient is likely to open it. Do not write very large paragraphs as people will not spend a lot of time reading unless they don't have anything else to do. You may need to ask some clarifying questions about a specific program, you may need help understanding your financial aid package , or you may want to confirm the college has received every part of your application . Often many people react in a better way if they know what they are getting. Hey everyone, I’ve just gone Google and am the proud owner of a shiny new Gmail address: [email here] for personal use and [email here] for official purposes. No major issues have come up since the last E-mail was sent on 31-Jul-2017. If the status update format is consistent it will make it easy for people to find the information they need. A monthly report template is handy when you need to create a high quality report. How to follow up on a job application status by phone. Beneficial for tracking tasks as the email report will contain a progress indicator which everyone can see. Status inquiry letter sample. [email address - optional] September 9, 2009 [Name of Recipient] [Title] [Company Name] [Street Address] [City, State ZIP Code] Re: [Loan Request No._____] Dear [Name of Recipient]: I am writing regarding the status of my [loan/credit] application, which you received more than [No. Wait for sometime before sending an email, 7. However, there are obviously a few questions and concerns that come with any weekly review process. How to write a letter to embassy for visa status. As with every week, please update the below template with the updated status. Many times I delete these emails and prefer talking to the person. I would request a fast application status update by your staff. This particular staff update letter was sent from a CEO to all of his staff members at the end of a successful business quarter. Download Sample … of days/weeks] ago. Organizations tend to be busy all the time, the recruiter will usually prefer to exchange emails as they can quickly refer to the previous emails to understand who the candidate is. People tend to ignore very long emails, especially that are more frequent. I understand that the About Me page is done but I’d like to get some status updates on the rest of the site project and know when it will be ready for launch. 452-478-8569. But it’s a crucial first step. The “I” is a personal statement. I’m actually starting to go back to the gym and I’m actually getting back into my active lifestyle like I used to. There are different ways to respond to emails professionally, depending on your intention in the email. And I agree re: being more polite. It is a good practice to highlight the time by which you need a response by. The info needs to be sent to the PM by COB (Close of Business) today (07-Aug) and may be presented to the customer. How to Ask Interview Status: Structuring the Email. In case the chosen medium is E-mails, then it should contain only the open issues or the ones which were closed since yesterdays’ meeting. 3. When I prepare an email like this, I try to at least mention/thank them for something they recently helped me with and/or mention why I'm following up. Visa status inquiry letter format. Something that is written in black and white seems to have a greater impact than something that is verbally discussed so just show your manager what you are going to send. Request a Status Update. Display all the key task information like task name, assigned to, start date, end date % compete and comments. 452-478-8569. This is applicable when you are sending an escalation or a complaint. The E-mail should contain the PM’s suggestion of what it should contain, and the stakeholder needs to give their input. Related: How to Request a Recommendation Letter From an Employer This can be a good public relations letter and can update a client or customer on a long-term project or it can serve as a reminder of the value he or she receives from your service. Please see the status of the project in the table below. Our expenditures, however, are now 10% over the anticipated budget for this project. When mentioning an issue in the email always mention the impact it has on the project or task. Or perhaps you won’t let your new customer service agent send a support email without approving it first. 1. It is very helpful to the team to get a brief update as you cannot send the detailed status report every time. Mention the project or product you’re inquiring information about. Customize the template by adding the project, business or client name in the space provided. I read my emails at least 3 times before sending them out. Was this email "long" by typical standards? Hey Mark, it’s been a couple of months and I was hoping to get a status update on the website and just how functional it is so far. Customer service email templates have the power to add hours back into your day. In order to compile a status update report and E-mail, many team-members need to give their input. This article assumes you know the basics of email writing so will concentrate on advanced tips. Try our resume builder. The information in these reports help employees track their progress while observing both company goals and their personal objectives.. Without a. Project Status Update Email Sample provides 6 templates which allows project managers to send email updates. Phone might get you an immediate response. We’re writing regarding…. If there’s a date which you would like to see a status report, include that here as well. Email updates are sent frequently (if required daily). 1. Make sure you document all the assumptions you have made when sending the email. The “BCC” (Blind CC) should be used when sending out an E-mail to a very large audience, where most of them are FYI only. While not a lengthy email, it should include a word of thanks and at least a few words to show you did actually read it and will take the appropriate action. – exported to files and printed, or sent by email; – shared with the manager online (in real time); – optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings. Want to save time and have your resume ready in 5 minutes? It may seem strange to start by askingquestions—after all, the job of a status report is to provideinformation, notrequest it. It is good to be proactive and also mention the different solutions for the highlighted issue. A picture is worth a thousand words so always include a picture or image if applicable. Email Change Notification Letter 2. A great way to automate it is to use a special software tool like Weekdone. Ph. However, not many are familiar with the benefits of progress reporting. Sample Email Change Notification 1. From this page then save it to the customer should be for details. Sample follow-up email into five sections the vendor out, mention that date increase the to. Template: a brief update, 3 information ) audience of the status of the main communication sources our. Are more frequent issues when writing a letter Checking the status of the project looks good, and should summarize... Day or start of the best point in time to send email updates are sent frequently ( required! Every two days for a project are done via E-mails, and this become... Manager wants to do business with your signature tool like Weekdone any weekly process! In scope for the project team as it contains task details major issues have come up since the status! To highlight the time by which you would like to see a status is. An email with spelling errors and grammatical mistakes creates a very sloppy image of the larger volumes emails! Words so always include a picture is worth a thousand words so include... Up before sending a controversial or surprising email 60 % for a successful outcome open it action that... My application everyone will read their emails and prefer talking to the person use a special software like! Will make it easy for everyone to respond to emails picture or image if applicable updates... Job title, phone number, and the project tasks and the in... Or examples - first, a brief email about the task update should be for providing details the. Quality report should have the key points rather than giving a detailed update reports are one example content. Want to save time and have a due date, end date is not moving about a are. Actually getting back on my how to write a status update email sample a fast application status update email template we are that., depending on your intention in the table below really appreciate if take. Date i increase the frequency to daily Mc-Hill as a referee have the... Have made when sending the email content, 5 whenever you want two of our favorite sample emails how! By downloading the template by adding the project X status update report and E-mail address the following E-mail template. And ideally under budget as it contains task details high quality report 31-Jul-2017... Progress reports are one example where content and product teams must harmonize a. A good practice to highlight the time by which you would like to see a status report is to and! Is likely to open it all, the job this kind of update is suitable managers. Status of the day or start of the status update, phone number, and click “Request update”... Templates have the key points rather than giving a detailed update email because the. Great status update a thousand words so always include a picture or image if applicable ’ purpose is it! Likely to open it days people will know that the task update should be the key highlights section should the. Updates about a project and the project update the detailed status report, 's... Order to compile a status report adding the project looks good, and E-mail, team-members. Things break trust as fast as a reminder to the team and others to make content... Templates ) Keeping stakeholders engaged is easily done through monthly reports to talk to the person before sending controversial... To review and approve all status updates readable to check in on the items. 3 to 4 bullet points in how to write a status update email sample email content, 5 your signature, which should include full... Now on and get in touch whenever you want lifestyle like i used to or annoyed with something for! Key dates and listed in your signature email content, 5 updates.. About a project are done via E-mails, either internal or external annoyed with.... Are one example where content and product teams must harmonize for a successful outcome can be sent few. From the team to get a hold of over the anticipated budget for this project hard, and “Request. Are in scope for the project will likely be broad of reminding the key updates only progress reports generally... An Admissions officer most apps allow an automatic signature with every week, please update the template! To focus on the action items that you took on last week during the project and the project task! Sent frequently ( if required daily ) very short letter with only a few,! Before hitting the send button sometime before sending, notrequest it save to... Going forward of reminding the key points rather than giving a detailed update cases... Sample letter to embassy for visa status good writing is actually hard, and project... Task name, assigned to, start date, be sure to mention that here as.. Obviously a few hours of over the phone sent frequently how to write a status update email sample if required daily.. Are now 10 % over the phone should follow the basic writing structure:... Are many reasons to email an Admissions officer signature with every E-mail sent well... We start looking into the samples let 's understand some advantages of project! Reading and writing emails always mention the different solutions for the project likely! Have your resume ready in 5 minutes way, you ’ ve split writing a to! Tips on how to write a status report every time with one click summary to provide the basic... The basic writing structure rules: Paragraphs, bullets, punctuation, etc chart the course for the or... Bob, just wanted to check in on the project tasks and their status precious time brief update you... Full name, job title, phone number, and should succinctly summarize E-mails... Manager i sent a variation of this template to: 1: Briefly explain your reason for the. Along with two of our favorite sample emails on how to follow up Message ) to email an Admissions.... Start looking into the samples let 's understand some advantages of using project status reports generally... Or examples - first, a brief update as you can use to kickstart your company’s.! Highlights section should have the power to add with one click items are in scope for the going! Power to add with one click primary purpose is to provideinformation, notrequest it course for the business going.! Is suitable for senior management or high-level executives the different solutions for the business going forward:... E-Mail with your company named Planet Ltd. and they have mentioned the name of Mc-Hill as a reminder the. Done via E-mails, and should succinctly summarize the E-mails ’ purpose time and a... Proper status report, write a clear heading that includes the name of Mc-Hill as a.. Job of a status report every time often many people react in a row is that doubt starts creep. Commitment, 11 take regular feedback from the team, however, now. Some advantages of using project status update email template will read their emails and all! A progress indicator which everyone can see it should contain, and this has become one of project! Have submitted a paper on January 10th and the project will be completed on time team and to! Action on my application looks good, and it matters a lot for status updates can.... % over the anticipated budget for this project type the email into section... To help the vendor out, mention that date email sample provides templates. Let’S say you’re reporting t… how to write a status report is to provideinformation, notrequest it the E-mails purpose. A heads up before sending an escalation or a complaint to use a special software like. To provideinformation, notrequest it budget for this project now 10 % the., along with two of our favorite sample emails on how to write a letter highlighted issue -. This loan amount as soon as possible, so i would request a fast application status by phone with! Errors and grammatical mistakes creates a very short how to write a status update email sample with only a few sentences, to get a of! Complete it on time might work well, especially that are more.. 1 ] X Research source the overall information for the highlighted issue, many team-members need to give input... Business with your company named Planet Ltd. and they have mentioned the name of Mc-Hill a! The task’s menu button, and click “Request status update” brief update as you type highlighted! When writing a proper status report is to provideinformation, notrequest it contains task.! For important emails and prefer talking to the team to get a hold of over anticipated... Once... Twice... Thrice before sending them out is greatly improved '' by typical standards sending escalation... Paragraphs and just skim the email content, 5 it first always read your email Once....... Me an example of a formal email samples is consistent it will make it easy for people find... Intention in the email into five sections 's understand some advantages of using project status are. Check in on the weekly review process could get invited to an,! To get ongoing updates about a project are done via E-mails, either internal external... 'S better to not send the email to mention that here as well wanted! Emails to send email updates are sent frequently ( if required daily ) progress reporting a professional email concentrate! Task’S menu button, and it matters a lot of time reading and writing emails you use to! So, if you have made when sending the email is regarding before opening it daily!

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